Data protection and security

BlueSpice protects you from external attacks and takes GDPR requirements into account — so you can concentrate on working with your enterprise wiki.

Rights management with the Permission Manager

Even though a wiki is essentially an open and transparent application, many companies have legal requirements and internal regulations that make access restrictions necessary. This applies to reading, but above all to changing information.

BlueSpice enables the differentiation between users, groups, roles and rights. In addition, a fundamental distinction is made between anonymous wiki visitors without an account and registered wiki users with an account. Typical roles are:

  • Reader: can read and comment
  • Editor: can also edit content
  • Reviewer: can also approve content
  • Administrator: can also configure settings

You can also find valuable information about rights management in our blog article …

Consideration of the Basic Data Protection Regulation (GDPR)

To support the protection of privacy within the requirements of the GDPR, BlueSpice MediaWiki offers the “Privacy Center”. This provides wiki users the following options:

  • Anonymization e.g. by making their name unrecognizable
  • Request all stored data
  • Information about the data recorded in the system and export options
  • Acceptance or rejection of the privacy policy and cookie guidelines
  • Deletion of the user account

The Privacy Center is delivered as an extension in all BlueSpice editions. It supports our customers in complying with GDPR requirements and represents these requirements within the software. We are continuously working on adapting BlueSpice to a rapidly changing legal environment and on meeting the current interpretations of the GDPR.

Additional security aspects

  • BlueSpice supports the most diverse authentication mechanisms to meet your security requirements. In addition to the connection of user directories via LDAP, single-sign-on via Kerberos or SAML can be realized. The use of two-factor authentication is also possible.
  • BlueSpice is always built on proven open source technologies with short patch cycles. By disclosing the code, security gaps can be quickly detected and closed.
  • BlueSpice can be operated without access to external sources so that no information flows to external service providers. Therefore, BlueSpice can also be used in intranets that are closed to the outside world. Internet access is not absolutely necessary for the operation of BlueSpice.
  • Hallo Welt! takes various technical and organizational steps to ensure the protection and security of the infrastructure and your data. We strive for state-of-the-art technology in all areas. In 2019, we were certified according to the Cyber Essentials standard.

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Your BlueSpice team

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BlueSpice is a brand of Hallo Welt! GmbH, a worldwide leading provider and consultant for MediaWiki solutions.
Our company was founded to make the technology and concepts of Wikipedia usable for companies. Since 2007 we have been developing the knowledge management platform BlueSpice based on the open source software MediaWiki. With our growing team of more than 20 employees, we offer companies an enterprise software for the implementation of integrated management systems, documentation systems, organization manuals, intranet wikis and flexible knowledge bases. We ensure that your wiki project is professionally planned, implemented and maintained. Let’s wiki together!