BlueSpice or Guru?

Understanding the Better Fit for Enterprises

Why should you choose BlueSpice?

Guru: For Small to Mid-Sized Teams

Guru is designed for users focusing on lightweight, real-time collaboration and simpler knowledge management. It doesn’t include the advanced compliance or structured workflows needed by larger organizations, making it better suited for teams with less complex needs.

BlueSpice: For Larger Organizations or Enterprise Use

BlueSpice is ideal for users who require a more centralized, structured approach to knowledge management. It offers compliance features, including ISO-compliant templates, formalized workflows, and version control, making it suitable for organizations with regulatory requirements. BlueSpice also provides advanced content structuring tools such as semantic metadata and hierarchical organization, as well as scalability to accommodate growing teams. It also includes built-in content quality assurance tools to ensure accuracy and relevance across teams.

Hosting

BlueSpice supports both on-premises and cloud hosting. This flexibility gives organizations full control over their data and infrastructure. Guru, however, is limited to cloud-based deployment. This restricts control over data and may limit options for organizations with specific compliance or data management requirements.

Pricing

BlueSpice includes all the features you need for your business without the cost of additional apps. Its tiered pricing makes it more affordable for larger teams because the price per user decreases as your team grows. Guru, on the other hand, has premium features tied to higher price tiers. This may not scale well for large organizations and can become more expensive as your team grows.

Features in comparison

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BlueSpice farm

Guru

Knowledge base
Integrated management system
Documentation system
Online-/Organization manual
Visual editor (WYSIWYG)
Wiki syntax editor / Markdown editor
Dynamic content elements, Macros, Droplets
(lists, videos etc.)
Create diagrams (draw.io, BPMN) Via integrations
AI Editing Assistant
Page hierarchy (via subpages)
Category system Via tags
Category management Via tags
Templates for pages and individual elements
Templates with dynamic content
Simultaneous editing
Forms
Forms with semantic metadata support
Search OpenSearch Built-in search
Responsive design adaptable to CI
Fast upload and embed files
Customizable permissions Limited to Enterprise Plan
Working with drafts and approvals Limited
Workflows Via integrations
Read confirmation
Reminders & resubmissions Via reminders in cards
Tasks
Book functionality
Comments & blogs
Create and manage sub-wikis

Nested knowledge cards

Inter wiki search
Content transfer between wikis (with translation)
Multilingual support Limited support
Export (PDF, Office, XML) Limited export options
AI chatbot connector
AI translation connector Third-party integration required
On premises
Cloud
Docker
Virtual machine
Password policies configurable Via SSO
EU GDPR features
Two-factor-authentication
Audit Logs / Logbooks Only with Enterprise Plan
Single Sign-On (SSO)
Central authentication Via SSO, limited
API
Community support
Professional support Only with Enterprise Plan
Installation, migration, updates Cloud-based via automatic updates
Configuration User-configurable
Trainings, workshops, consulting Via Academy
Software development as part of a project Via APIs and integrations

Numerous companies around the world rely on BlueSpice

Numerous companies around the world rely on BlueSpice

Try BlueSpice 30 days for free!

Experience the enterprise wiki in action.

  • Try BlueSpice pro with all features
  • Place and edit your own content
  • Protection by individual access data and SSL
  • Possibility to transfer your data to a licensed version
  • Free personal consultation with our MediaWiki experts

Try BlueSpice 30 days for free!

Experience the enterprise wiki in action.

  • Try BlueSpice pro with all features
  • Place and edit your own content
  • Protection by individual access data and SSL
  • Possibility to transfer your data to a licensed version
  • Free personal consultation with our MediaWiki experts

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