BlueSpice vs. Wiki.js

Selecting the Ideal Open-Source Knowledge Management Tool for Your Business

Why should you choose BlueSpice over Wiki.js?

Wiki.js: Good for Simple Documentation, Not for Enterprise Needs

Wiki.js is a modern, open-source platform designed for flexibility and extensibility, with a modular architecture and robust API support. It’s a great choice for teams that need lightweight, developer-friendly tools for documentation. However, its simplicity and reliance on external modules make it less suited for enterprise-level knowledge management or compliance-heavy environments.

BlueSpice: For Complex Documentation and Workflow Management

BlueSpice is built on the Wikipedia framework and focuses on centralized, structured knowledge sharing for both internal and external audiences. It offers advanced collaboration tools, powerful search capabilities, and comprehensive quality management features, making it a better choice for organizations that need a more robust, feature-rich system. BlueSpice is particularly well-suited for businesses that require complex documentation and workflow management, especially in regulated industries.

Hosting

Both Wiki.js and BlueSpice offer self-hosted and cloud-based deployment options, providing flexibility to suit different needs. However, BlueSpice stands out for its enterprise-grade features and support, making it the preferred choice for industries with more rigorous requirements. Whether using cloud or dedicated hosting, both platforms prioritize secure data management, but BlueSpice includes additional security features, such as GDPR compliance and ISO-ready templates, which are essential for businesses handling sensitive content.

Pricing

Wiki.js is an affordable option for smaller teams or simpler projects, as long as the requirements do not increase. This is where BlueSpice is much more scalable. BlueSpice offers more comprehensive pricing tiers that reflect its advanced features, making it a worthwhile investment for larger organizations or those needing extensive support and compliance tools.

Features in comparison

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BlueSpice farm

Wiki.js

Knowledge base
Integrated management system
Documentation system
Online-/Organization manual
Visual editor (WYSIWYG)
Wiki syntax editor / Markdown editor
Dynamic content elements, Macros, Droplets
(lists, videos etc.)
Create diagrams (draw.io, BPMN)

Supports diagrams via plugins like Mermaid

AI editing assistant
Page hierarchy (via subpages)
Category system
Category management
Templates
Templates with dynamic content
Simultaneous editing
Forms
Forms with semantic metadata support
Advanced Search OpenSearch
Responsive design adaptable to CI
Fast upload and embed files
Customizable permissions
Working with drafts and approvals
Workflows
Read confirmation
Reminders & resubmissions
Tasks
Book functionality
Comments & blogs
Create and manage sub-wikis
Inter wiki search
Content transfer between wikis
Multilingual support
Export (PDF, Office, XML)
AI chatbot connector
AI translation connector
On premises
Cloud
Docker
Virtual machine
Password policies configurable
EU GDPR features
Two-factor-authentication

Supports LDAP, OAuth2, or SAML

Audit Logs / Logbooks
Single-Sign-On / SSO Not native, requires configuration
Central authentication
API
Community support
Professional support
Installation, migration, updates
Configuration
Trainings, workshops, consulting
Software development As part of a project

Numerous companies around the world rely on BlueSpice

Numerous companies around the world rely on BlueSpice

Try BlueSpice 30 days for free!

Experience the enterprise wiki in action.

  • Try BlueSpice pro with all features
  • Place and edit your own content
  • Protection by individual access data and SSL
  • Possibility to transfer your data to a licensed version
  • Free personal consultation with our MediaWiki experts

Try BlueSpice 30 days for free!

Experience the enterprise wiki in action.

  • Try BlueSpice pro with all features
  • Place and edit your own content
  • Protection by individual access data and SSL
  • Possibility to transfer your data to a licensed version
  • Free personal consultation with our MediaWiki experts

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