Configuration and customization

Rights management and wiki structure

Our rights management is very elegant: Define user groups, assign user rights and set up namespaces to organize your information.

Stay in control with versioning

BlueSpice pro saves every change to an article as a separate version. You can always track who has changed an article, when and how. If an employee slightly misses the mark, the versioning system and the rollback function is there to undo changes and restore previous versions. If they want, editors can be informed about changes by email and can preview content before it is released.

A place for everyone

When planning and setting up the rights management, BlueSpice distinguishes between users, groups, roles and permissions. It also distinguishes between anonymous wiki visitors without an account and registered wiki users with an account.

Meaningful roles for simpler rights management

First, wiki users are assigned to a group. Groups are then assigned a set of rights with the help of roles. Individual roles bundle numerous individual permissions under one umbrella. Rights can be assigned for the entire wiki or for individual namespaces — for example, different rights for employees in different departments of the company.

Typical roles are:

  • Reader: can read and comment
  • Editor: can also edit content
  • Reviewer: can also approve content
  • Administrator: can also configure settings

Setting up protected namespaces

To reduce complexity and increase user acceptance, we recommend wiki hierarchies be as flat as possible. With the help of namespaces

  • your wiki can always be divided into different areas,
  • separate areas can be set up so that only authorized employees of a department have access to that information,
  • you can exclude pages and files from the search function and achieve better search results,
  • pages in different wiki areas can be designed differently.

The example of a cabinet nicely illustrates the concept of namespaces in BlueSpice:

  • There are shelves where everyone can see the contents and change them.
  • There are glass cabinets with locks so everyone can see what is inside but not everyone can make changes.
  • There are locked wooden cabinets where only selected people can look inside and make changes.
  • Each cabinet can look different.

Grafik: Name spaces and categories in BlueSpice.

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