BlueSpice features

Search articles and file attachments (e.g. PDF files and Office documents) with a high-performance full text and title search as well as a fuzzy search. Filtering the search results delivers fast and reliable results. You can also find your content by searching and browsing the meta data.

Whether classically structured or highly dynamic: BlueSpice is the software of choice to optimally manage your company knowledge. Work with exactly the tools that have made Wikipedia unbeatable: Categories, references and links, rooms for protected content, redirects, templates and much more.

Use a sophisticated WYSIWYG editor with numerous formatting options for texts and tables (headings, font styles, colors, etc.). Insert images quickly and easily using “drag & drop”. Working with links and categories is as convenient as inserting tags and checkboxes.

Expand pages with dynamic content and visualizations such as videos, process diagrams (drawio), image maps or semantic data. Use widgets to integrate podcasts, presentations or Google Maps. Via APIs you can integrate external content such as a Lotus Notes database or SharePoint document lists.

Supplement wiki articles with Word, Excel or PDF documents, for example – including multiple uploads, categorization, versioning and access restriction. With the appropriate server configuration, Office documents can be sorted and edited directly in the wiki. This is convenient, time-saving and improves productivity.

BlueSpice supports the handling of metadata like no other Wiki. Enrich articles with further information such as diagrams, queries or timelines and display metadata such as the publication date, the date of the last editing or information about the author on the corresponding wiki page.

BlueSpice provides the unique set of reporting and notification functions from Wikipedia. This allows you to track the latest changes in namespaces, categories, linked pages or by users. In addition, you can find outdated content and stay well informed via your dashboard and configurable lists.

Discuss changes to an article or corresponding proposals. Follow discussions and collect and rate ideas. All discussion contributions are brought together in a central timeline and can be individually filtered. And in the wiki-internal blog, employees can find out about major revisions, campaigns and news from the author community.

Watch articles and get notified about changes. Assign articles to specific editors or activate a review and release mechanism (workflow). Additional functions such as resubmission of articles or marking an article as “outdated” complete the quality assurance.

Combine individual articles from your wiki and create manuals, documentation or instructions including navigation. Export your manuals and provide them with file attachments, a clickable table of contents and a cover page in your individual corporate design.

Export your wiki articles including tables as DOCX, XML, HTML or PDF. But also overviews from the wiki administration can be converted into CSV or XLXS tables and processed further (e.g. the overview of user rights).

BlueSpice pro makes the administration of your wiki a breeze. The setup of users, namespaces, groups and rights is done via graphical user interfaces and assignment of defined roles. As administrator you can also rename and merge accounts, copy articles or replace text parts in all articles.

With BlueSpice, the connection to a central authentication system (LDAP / AD, SAML) is as natural as the provision of APIs. The script language Lua opens up many design possibilities for developers, e.g. the automation of templates.

BlueSpice offers important safety functions. From secure connection establishment via “https” and Captcha technologies to privacy functions for compliance with the European data protection regulation – with BlueSpice you are on the safe side.

The BlueSpice user settings help you to configure your individual wiki. Via the dashboard and your navigation bar you can navigate directly to the topics that interest you. On your user page, you not only have access to your online profile, but also the possibility to store notes.

The adaptation of BlueSpice to the corporate design of your company creates identity, supports orientation and increases user acceptance. From minor adaptations, to our “Branding Package”, to an independent skin. We make sure that you always cut a good figure with BlueSpice.

The world is mobile: Search, browse and edit Wiki articles with your mobile devices such as tablet or smartphone. Take a look at your current notifications on the go and stay up to date wherever you are.