BlueSpice features

Core wiki features to support users, editors and administrators.

 Search and navigation |  Find information quickly and reliably

Search articles and file attachments (e.g. PDF files and Office documents) with a high-performance full text and title search as well as a fuzzy search. Filtering the search results delivers fast and reliable results. You can also find your content by searching and browsing the meta data.

 BlueSpice freeBlueSpice pro
Access to knowledge about intelligent queries (filter pages by additional information, display them in an overview page and save queries as "concepts")
Display metadata of a page and find all pages with the same metadata
Title and full text search
Advanced search: phrase and fuzzy search, search with wildcards and operators
Personal weighting of search hits
Limitation of search results through filters (faceted search) e.g. by namespace, category or metadata of a page
Full text search in attached documents (PDF, DOCX etc.)
Automatic completion of the search entry (Autocomplete)
Presentation of first search hits already during the input (Search-as-you-type)
Export of search hit list
Configuration of search settings via the backend
Display all pages and filter according to certain parameters
Use of context-sensitive functions by clicking the right mouse button
Enrichment of image files through clickable links (Image Map)
Insert forwarding, for example for different terms with the same meaning
Search special pages for specific terms
Display with full screen width selectable
Personal menu

 Content structuring |  Link and organize knowledge like in Wikipedia

Whether classically structured or highly dynamic: BlueSpice is the software of choice to optimally manage your company knowledge. Work with exactly the tools that have made Wikipedia unbeatable: Categories, references and links, rooms for protected content, redirects, templates and much more.

 BlueSpice freeBlueSpice pro
Convenient and secure editing of metadata using forms
Creation of spaces and controlled access to content
Hierarchical arrangement of content and quick access via breadcrumb navigation
Unification of page structures and design through templates; e.g. embedding of info boxes
Creation of new pages with standard text elements and structures
Central administration of all page templates
Grouping of pages with similar topics in a hierarchical indexing system
Central administration of categories via a comfortable user interface
Adding an automatically generated table of contents at the beginning of an article
Integration of content from any article into another article
Renaming pages and moving them to other namespaces

 Visual editor  |  Create and edit appealing articles

Use a sophisticated WYSIWYG editor with numerous formatting options for texts and tables (headings, font styles, colors, etc.). Insert images quickly and easily using “drag & drop”. Working with links and categories is as convenient as inserting tags and checkboxes.

 BlueSpice freeBlueSpice pro
Simple and fast editing without Wikicode via a graphical display (WYSIWYG)
Inserting image files with Drag & Drop or Copy & Paste
Wizards support the insertion of images, files, links, categories etc.
Insert and edit templates with a few clicks
Inserting and editing tables and assigning table styles and functions such as sorting contents and exporting tables
Searching and replacing parts of text
Editing the wiki source code
Insert and edit software code in the Visual Editor with syntax highlighting and auto-completion (Ace Editor)
Wizard for creating ImageMaps
Selective editing of sections of an article
Review of a edited article or section before saving it
Notification of authors while simultaneously editing an article

Rich Articles  |  Enrich articles with attractive content

Expand pages with dynamic content and visualizations such as videos, process diagrams (drawio), image maps or semantic data. Use widgets to integrate podcasts, presentations or Google Maps. Via APIs you can integrate external content such as a Lotus Notes database or SharePoint document lists.

 BlueSpice freeBlueSpice pro
Integration of a HTML video player to display mp4, ogv, flv and webm files
Display of mathematical formulas (LaTeX)
Integration of external content, e.g. from social media via widgets
Tabs in the content view
Addition of a large number of other output formats such as calendar formats, timelines, diagrams and graphics
Integration of the free online diagram software for the creation of flow, process, UML, ER and network diagrams and organization charts (Internet access required)
Visualization of geographic data with dynamic, JavaScript-based mapping APIs such as Google Maps, OpenStreetMap and OpenLayers
Embedding of video clips from over 24 popular video portals
View uploaded PDF files in a multi-page preview layout
Dynamic display of the category structure of the wiki
Display (animated) TagClouds in articles
Configurable search input fields for articles and portals
Insert functions, behaviour buttons and wiki metadata into articles
Optional hide page title
Alternative display of the page title
Improvement of the readability of source code through colour highlighting
Inserting many functions to program dynamic templates
Insert checklists and edit them in read mode
Integrate references and footnotes in one page
Display logged-in user
Storage and calculation of data fields (arrays) and output in wiki articles
Integration of RSS feeds in Wiki articles
Display images and other media formats in large format in the wiki
Integration of input fields in articles
Creation of glossaries: Define abbreviations and definitions centrally. Definitions are displayed when an abbreviation is overlined in the article.

 Document management  |  Direct access to Office documents

Supplement wiki articles with Word, Excel or PDF documents, for example – including multiple uploads, categorization, versioning and access restriction. With the appropriate server configuration, Office documents can be sorted and edited directly in the wiki. This is convenient, time-saving and improves productivity.

 BlueSpice freeBlueSpice pro
Simple attachment of files to an article using drag & drop
Simultaneous upload of multiple files to the wiki
Comfortable searching, filtering and sorting of files
Restriction of upload and read rights for documents to user groups and namespaces
Approval process and requesting a read receipt for files
Automatic versioning and duplicate matching when uploading new files
Finding identical files
Limitation of the maximum upload size for all files to be uploaded
Description of the file content
Grouping of documents via keywords
Storage of file versions with timestamp and user ID

 Data analysis  |  Linking and reading out metadata

BlueSpice supports the handling of metadata like no other Wiki. Enrich articles with further information such as diagrams, queries or timelines and display metadata such as the publication date, the date of the last editing or information about the author on the corresponding wiki page.

 BlueSpice freeBlueSpice pro
Numerous extensions for working with metadata, lists and forms (Semantic MediaWiki)
Display of meta information of a page in the article status bar
Display all authors of an article
Display of the page visitors
Working with dynamic variables in an article